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Wednesday 24 November 2004
Minutes from the AGM and Ordinary meetings on 21/11/04
Held on Sunday 21 November 2004, at Omapere Tourist Hotel, SH12, Omapere.
Meeting opened at 7.15pm.
Present:Jackie & Lloyd Walker, Marian & Michael Lough, Justine Croft, Peter & Thelma Oldham, Chrissie Williams, Diane Van den brink.
Apologies were received from Heather Randerson, Glyn Adams, Judy Reinken, Diane van den brink (lateness).
Moved that the apologies be received. [P. Oldham / L. Walker] Carried.
Minutes of previous Annual General meeting 27 August 2003 were read and confirmed.
[P. Oldham / Marian Lough] Carried.
Secretary’s Report:
Chrissie presented her report on the year’s activities.
Moved that the Secretary’s report be received. [C. Williams / J. Croft] Carried
Treasurers Report
Justine presented the financial report for the year ending 30 June 2004.
Moved that the Treasurer’s Report be received. [J. Croft / Michael. Lough] Carried
Election of Officers
Moved that the current officeholders of Secretary and Treasurer be reelected to their respective positions. [Marian Lough / J. Walker] Carried
Marion proposed a vote of thanks to the secretary and treasurer for their work in the past year.
All members present declared an interest in membership of the council for the coming year.
Correspondence
Inwards:
1. Letter from Judy Reinken
Moved that the correspondence be received [Michael Lough / P. Oldham] Carried
Matters arising from the Correspondence:
Discussion on Judy Reinkens letter which asks if the council considers its role to be in supporting local artists as well as bringing in outside acts. Secretary to reply, attaching copy of latest report to demonstrate our commitment to local arts.
Moved that the letter from J. Reinken be carried forward to the ordinary meeting
[P. Oldham / J. Croft] Carried
General Business:
Moved that letters of thanks be written to honorary auditor Barrie Andrewes, and to Omapere Tourist Hotel for their support, and that a copy of the secretary’s report be forwarded to the ASB Trust. [Michael Lough / P. Oldham] Carried
There being no further general business the meeting closed at 7.40pm.
South Hokianga Community Arts Council
Minutes of ordinary meeting held on Sunday 21 November 2004,
following the AGM.
Meeting opened at 7.40pm.
Present:Jackie & Lloyd Walker, Marian & Michael Lough, Justine Croft, Peter & Thelma Oldham, Chrissie Williams, Diane Van den brink.
Treasurer’s Report:
Justine presented and tabled the financial report up to 20 November 2004.
Moved that the Financial Report be received [Justine / Marian] Carried
Correspondence:
Inwards:
1. Thank you and receipt from Kohukohu Library committee
2. Creative NZ Annual Report
3. Creative NZ Strategic Plan
4. Application for funding from Opononi artists group.
Moved that the correspondence be received. [ Peter / Michael] Carried.
Matters arising from the correspondence:
1. Application from Opononi artists. Justine spoke in support of this application and told us that she has another opportunity for this group to exhibit as well, at the Sister Cities Convention 2005 in Waitangi.
Moved that the grant for $500 be approved. [ Justine / Marian] Carried.
Secretary to advise the group, and also ask them to contact Justine re the Waitangi convention.
General Business
1. Enterprise Northland Strategic Planning meeting: Justine reported that she had attended this meeting in Rawene earlier this month.
2. Anatoly Zelinsky concert – An application has been forwarded to Creative Communities for a GAL for this concert. (The meeting is 9 December and will be attended by Chrissie who can speak to the application). Jackie reported that the venue is booked for Sunday 16 January 2005. The pair arrive on Friday 14, and leave on Monday 17, so available for another concert on the Saturday night. . Billet possibly needed for pianist. Jackie will check with Glyn if a billet is needed, what is the performance time, and for profile, programme and photographs for us to use for publicity. Chrissie to get publicity material out ASAP to members for placement.
3. Creative Communities meeting – rather than have another meeting prior to 9 December, Chrissie will do a summary of the CC applications and email them around for feedback before the meeting.
4. Information items
Kohukohu Arts & Crafts Day – Sunday 28 November
Poetry evening at Wharfhouse – Sunday 5 December
Rawene Christmas Carnival – Saturday 18 December
Polynesian/Celtic women group in late March.
Festival Society Business:
1. Opera by the Sea. Jackie reported that Carol Maher has everything under control for the opera evening. The emphasis is on the visual aspect, costumes etc. The main group of songs will be from Carmen. Jackie to arrange a day for Carol to meet with Shane and Harry about the venue, and with the committee re the other arrangements. No commitments made so far, but will be $200 per performer. Discussion on insurance, need to ensure we are covered for ‘Act of God’ type events.
2. Membership of Society – Lloyd Walker was asked if he wanted to be a member of the Festival Society. He decided to be a spectator or co-opted on until the AGM in April 2005.
There being no further business the meeting closed at 9.10pm.
Author: South Hokianga Community Arts Council
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